Formatting Transcripts With Microsoft Word

  • This course is designed to provide students with a review of transcribing, editing, and proofreading transcripts of legal proceedings for correct formatting using Microsoft Word.
  • Students will study computer technology used in transcribing using Microsoft Word.
  • Students will learn principles and procedures in formatting transcripts, deciphering annotations, and demonstrating the importance of confidentiality and professional ethics required in the profession.
  • Students will review all aspects of transcript production, specifically using Microsoft Word.
  • Students will study Microsoft Word macros, headers, footers, page numbering, line numbering, and question numbering.
  • Students will receive instruction on how to format and apply proofreading principles to transcripts.
  • Students will study technology used in digital (electronic) court reporting and transcript production.

This course is specifically designed for those already engaged in the profession of court reporting and/or legal transcription and wish to sharpen and learn new skills related to digital court reporting and transcription production using Microsoft Word.

Course Learning Outcomes

The student will demonstrate the ability to:

  1. Demonstrate knowledge of transcript set-up in Word.
  2. Proofread documents for errors in spelling, grammar, punctuation, syntax and word usage.
  3. Operate digital/electronic transcribing equipment.
  4. Understand and decipher court reporter’s annotations.
  5. Apply correct terminology in legal proceedings such as party identification, document identification and court official recognition.
  6. Understand the importance of carefully proofreading transcripts against recordings.
  7. Confidently insert headers, footers, line numbers, page numbers, and borders to transcripts in Microsoft Word.
  8. Confidently use legal terminology.
  9. Respond to written and/or visual messages in a manner that ensures effective communication.
  10. Locate, select, organize, and document information using appropriate technology and information systems.
  11. Analyze, evaluate and apply relevant information from a variety of sources.
  12. Manage the use of time and other resources to complete lessons, quizzes, assignments and tests.

Course Outline

  • Module 1


    Using Transcribing Equipment, Producing Accurate & Timely Transcripts, Maintaining Confidentiality (Includes Video).  The Role of the Digital/Legal Transcriptionist.    Getting Familiar with Microsoft Word lessons (including some videos) covering:  the Microsoft Office Button, the Quick Access Toolbar, the Title Bar, the Ribbon, the Ruler, the Text Area, the Vertical and Horizontal Scroll Bars, the Status Bar, Saving Your Transcript, the Backspace Key, Delete, Insert, Bold, Italicize, Underline.

    Learning Outcomes

    • Understand the role and responsibilities of a legal transcriptionist.
    • Demonstrate an understanding of how to operate digital transcription equipment.
    • Understand Microsoft Word and apply knowledge and skills to produce accurate transcripts. 


  • Module 2


    Microsoft Word.  Includes instructions with videos in: Open a File, Cut and Paste, Spell Check, Find and Replace, Changing the Font, Change Line Spacing, Auto Correct, Macros, Formatting and Printing Transcripts, Change the Settings, Setting the Margins, Headers/Footers & Page Numbers, Printing Transcripts, E-transcripts, Formatting the Cover Page, Index/Table of Contents pages, the first page of the Transcript, Line Numbers, Page Borders, Widow/Orphan Control, Page/Section Breaks.  Video Reviewing Word (30 minutes).  Legal Terminology Review.

    Learning Outcomes

    • Understand Microsoft Word and apply knowledge and skills to produce accurate transcripts.
    • Apply knowledge, skills and terminology learned in order to produce accurate transcripts at the computer.
    • Ability to spell and define common legal terms.
  • Module 3


    Deciphering annotations made by digital court reporters. Transcript Formats:

    • Ontario Examination for Discovery
    • Ontario Municipal Board Hearing
    • Ontario Superior Court Hearing
    • U.S. Appeals Court Hearing
    • Arbitration
    • Ontario Coroner’s Inquest
    • British Columbia Court Transcript Manual.
    • U.S. Federal Transcript Manual.
    • Transcripts of decisions from Canada and around the world.
    • State of California deposition.
    • State of Maryland transcripts.
    • State of New York medical malpractice court transcripts.
    • Direct examination in a criminal trial.

    Transcript Assignments 1, 2, and 3.

    The Importance of Professional Certification

    Learning Outcomes

    • Understand the importance of and develop the ability to decipher annotations.
    • Apply knowledge and skills to decipher annotations in legal proceedings.
    • Use Microsoft Word and apply knowledge and skills to produce transcripts in accordance with set guidelines.
    • Apply knowledge, skills and terminology learned in order to produce accurate transcripts at the computer.
    • Develop listening/proofreading skills.
    • Understand the importance and necessity of professional certification.